AnasayfaTime Management

What is effective time management? How is it done?

Are you the ones who can’t use your time efficiently and say that I don’t have time? Can’t even find an hour to spare? Isn’t your work done when you set it? All the documents on top of each other, and your desk is messed up? Then you also need time management.

Time is a concept produced by us human beings. No past, future or present. We create it, we do it as if we have it in our minds. We set common time zones and act accordingly. Even when talking, language has to have a time. Because we need to determine when something happens.

Otherwise, how can we live, how can we organize anything? We can not. Then time will remain a part of our lives. Can we use this abstract phenomenon efficiently? 168 hours in a week. Can we adjust these clocks to meet every aspect of our needs? The answer is a huge NO for many people!

Time management has maintained its existence in the minds since the day human existed. His name was another, but it was never as elaborate as it is today. Life management, career planning, goal setting and so on. As concepts entered our lives, our view of time changed. We started to understand the importance of time management. If we’re gonna make any changes in our lives, we have to take the time to do it. If we are serious about these changes, we will find ourselves trying to clarify time. So how can we clarify time? First of all, we need to understand the importance of time.

How important is time? Is there a price?

According to the proverb that time is money, time seems to be equal to money, but it is probably not. Time is a relative concept. It can be changed according to the place and situation as it varies according to everyone. Time cannot be saved but it can be saved. I would like to share with you an article that I came across while researching the importance of time:

• The value of a year; ask a student who has not passed the final exam.

• The value of a month; ask a mother who has given birth prematurely.

• The value of a week; Ask the editor of a weekly newspaper.

• The value of a clock; Ask the lovers waiting to meet.

• The value of one minute; Ask someone who missed the train, bus or plane.

• The value of one second; Ask someone who survived an accident.

When you search the Internet you can access images of people who survived in 1 second. Even if it is worth even a second, the question of whether the price of time can be considered.

How does an average person’s time go?

We said a week is 168 hours. One day is 24 hours. Let’s examine how the average person spends this 24 hours:

• We spend an average of 8 hours a day to sleep,

• Makeup, shaving, cleaning, etc. we spend about 1 hour for jobs,

• We spend 3 hours a day when we say breakfast, lunch, dinner, small snacks,

• We spend about 2 hours a day, especially for traveling in megacities,

• 9 am to 18 operating system widely used in Turkey in the evening. Buddha spends 9 hours a day,

In total, one day of routine activities takes 23 hours. We only have one hour left for ourselves. However, payment of invoices, bank queues, hospital, weather conditions, missed transportation vehicles, untimely works, unnecessary phone calls and so on. When the expenses are intervened at the time of 1 hour at the hands of the tsar. So the question of how we can follow the way to manage time is distracting.

Although it seems like getting up 1 hour early in the morning, 1 hour late at night, taking small snacks and eating on the road, these are factors that decrease the quality of life.

Using time efficiently

Although the time planning varies according to the person, it has to be done in writing. According to the researches, the plans written are both motivating and a more permanent solution for remembering. Time management needs to be paid attention to certain issues.

Aims: Exactly what you want to do? How are our goals shaped in daily, weekly, monthly and yearly periods? Therefore, it is necessary to clarify the objectives in advance.

Annual plans: Since days are weeks, weeks are months, and months are chasing years, it is necessary to identify the important things to do in a year.

Weekly and daily plans: Preparing a weekly schedule helps us to set the days more clearly. Daily plans ensure efficient use of clocks. Since all plans are made by writing, the risk of forgetting is eliminated. This actually prevents the accumulation of works for later.

Priorities: Hourly, daily, weekly, monthly or yearly, if we plan to make a plan / program must be determined in the priorities. Does cleaning up come first, or do you want to get it repaired? Do you come clean or watch TV? Meeting? Correspondence? etc.

Time vampires: This is one of the most important points to consider. Because it affects both motivation and exploits the limited time left in the palm like a vampire. This issue needs to be discussed in detail.

What are time-consuming vampires?

Although we are committed to a program, there are a number of factors that can prevent this.

Phone calls: We have to make phone calls during the day due to our business and special issues. But apart from what is necessary, just to make gossip, to make idle babbling phone calls to both the time and the budget is damaged. On the other hand, almost everyone has a smartphone. As such, social media and internet are as close to us as our mobile phones. I will discuss the benefits of technology in time management later, but it would be right to address the losses under this heading.

Facebook, Twitter, Youtube, Instagram and so on. How much time do you spend on the media? Is your first job to hug your mobile phone during breaks of 10 minutes? Is it more advantageous to be social with a friend at this time we spend on behalf of being social? To me, this part consists of conceptual confusion that is acquired by unnatural artificial means and named “Social”. Of course, there will be technological environments that determine your monthly income, create a platform for your ads, and take the time to do so. These aren’t counting as time-consuming vampires.

Unexpected guests: While you were busy chores, someone knocked on the door, your bored neighbor came to the conversation. At an hour when the intensity is at the ceiling in your workplace, a friend forced you to visit him saying “I stopped by“. Come on, burn it! We are often not prepared for such situations. In order not to break, we spend most of our time with our unexpected guests.

There are, of course, a few factors that can prevent this. Not to open the door, to make the secretary say no, to excuse the meeting, to work with the appointment system, most importantly to say “no bilmek to know. We usually avoid using this word in order not to upset anyone. As a student prepares for the next day’s exam, he may not be able to break a small request from a friend. The slightest disconnection can lead to loss of motivation as well as an important task. Therefore, it is necessary to achieve ”no ederek by explaining the situation to the other party in a way that they understand the situation.

Meetings and Correspondences: I have participated in dozens of meetings so far, especially since I work in the media sector. Frequent meetings are held both on radio and on television channels. Believe me, these meetings are so ridiculous, boring and a waste of time I can’t tell. In news centers, meetings are usually held to address the course of the day. In order to set the agenda in 5 minutes it seems like a logical agenda is changing in Turkey. Agenda meeting in the morning is losing its meaning before noon. You need to wait for those who are late to start a meeting. Everyone put forward at the beginning of the day about the traffic, rain, parking spaces such as the lack of salads in the parking lot squandering time thoroughly. If it is not already determined, the meetings are usually a waste of time.

Correspondence has a very important place in business life. Corporate e-mails, documents, contracts, personal files, invoices and so on. They need to be organized, divided into groups. The same goes for the email manager. It’s not healthy to have everything in your inbox. These are done, ongoing jobs, 2014 jobs, 2013 jobs, files of A person B person, etc. Grouping them will save you a great deal of time. You can program your email provider to reply automatically. You can save time by automatically responding to major emails for you.

Clutter – Disorder: Visual order provides mental order. Mental calmness increases motivation. A messy work office / desk will prevent you from doing business. Your eyes and your head will be tired, objects will distract you by causing various associations. The irregularity of your computer and the complexity of the files will result in a similar situation. To do this, drawers, lockers, organize your computer necessarily. It is also one of the factors that waste time in unnecessary diligence. For example, it is not necessary to delete your desk 5 times a day.

Indecision and Postponement: One of the most absorbing vampires of time, this duo is worth examining as an issue other than time management. The uncertainty arises from not setting goals and making short-term plans. In an empty day, the question yap what should I do today? Kaynaklan arises from indecision and unplannedness. For this reason, a fair, seminar, theater, etc. can be visited on that day. You may not be eligible to participate, as You may not be able to decide which job to do first because you have not set the order of importance, and in this process you can opt out of doing both. The return of all these will be positive or negative. Procrastination, on the other hand, is subject to indecision and at the same time. Not being able to make decisions can often cause a situation to be shifted to another day. On the other hand, the concept of procrastination has many reasons in itself.

=> Worry about failing, not being able to finish, not being able to finish,

=> Inability to organize, finding work to be boring,

=> Perfectionism. I know it sounds like a very surprising substance. Some people want everything flawless. It’s really hard to do. They are already postponing it because they know they can’t do it, or because they know they’re going to work hard. Yet perfectionism does not require a lot of work. It can only be enough.

Failure to Assign Powers and Duties: Can a person do all the work of a factory? He can’t if he’s not using technology. If everything is automatic, it is possible for a person from the management panel to manage the entire factory. Every person has a certain capacity. Being in a few places at the same time is not possible to do a few jobs. In this case, it may be time-consuming to transfer some work to others or to get help from technology. On the other hand, in order to get a job done quickly, giving the job to the wrong people will cause more time loss and even cause crisis and chaos. Working with professionals who know the job will be the right choice.

Communication Problem: There is a situation like repeating the order in the military. The commander gives an order, the soldier repeats the order. This is a confirmation that the soldier understood the issue correctly or whether the commander was telling it correctly. The lack of communication between people is one of the factors that cause time loss. Misunderstanding or misinformation can interfere with all work and cause loss of both material and time. Therefore, effective communication methods should be preferred and determined. It may be more efficient to work by email or whatsup than to work with a switchboard system that is constantly falling off the line. This is a substance that will be shaped according to individuals, companies and groups.

Health and stress: Suddenly you can experience a disease. You may have come to the outbreaks of flu and become sick. On the other hand, you may be under stress in a busy job. Excessive smoking, alcohol, fatigue and so on. You may be wearing your body for reasons. All of this could one day break the belt and make you a hospital. Therefore, care as much as you can for your human needs and your health. Taking care not to stay in the presence of a patient suffering from influenza infection may prevent you from lying in bed for 1 week sneezing cough. It can prevent loss of work and time.

Hurry: There are people who are always in a hurry in their working environments. It never ends. They’re always dense. It’s as if all the work was handed over to them. They both complain and strive. Most of the time, neither their work results nor they have time to spare.

Waiting: We’re all wasting time waiting somewhere. Especially in megacities during traffic, during the metrobus, during the bank, in official places, during the meal, during the elevator, during the toilet and so on. Try to do if there is something on the extension that will be productive for you in such waiting situations. Like looking at your emails from your phone. On the other hand, if you’re waiting for someone for a call, don’t waste your minutes or even hours. Contact him or inform his secretary to advise you to return at your convenience.

Forgetfulness: It can happen to all of us. If we are forgetful about a health condition, we should seek medical attention. Attention deficit, intensity and so on. If we are experiencing a forgetfulness for reasons, then we should improve ourselves in taking notes. Simple note-taking applications used in mobile phones make life much easier. You can set an alarm, record morning departure times on the phone and so on. methods can also eliminate forgetfulness.

Tricks in time management:

• Divide jobs into small sections.

• Do not postpone now.

• Place small rewards for yourself or the groups you manage when things are done.

• Set the hours you work most efficiently.

• Mark your work as priority, urgent, unimportant, unnecessary.

You can use the following items.

1. Non-urgent and trivial works

2. Urgent but Minor Jobs

3. Non-Urgent but Important Jobs

4. Urgent and Important Works

• Complete your work at once and don’t play overtime.

• Every 1 hour 10 min. Take a break.

• Do the hard work before it’s easy and save your favorite jobs to an end.

• Learn speed reading techniques.

• Learn how to use technology effectively.

• Stay true to your plans and use a single calendar.

• Take care to do similar tasks together. Invoices, banks, post office, cargo works etc.

• Report an ordinary day according to your expenses. Business negotiations took 2 hours and so on.

• Determine your perception type. People perceive three types: visual, auditory and kinesthetic. You can test yourself and increase your learning speed with the simple tests you can find on the internet.

• You can perform multiple jobs at the same time. On the way to work or school, you can read books, watch movies / series on your phone, listen to music, study pre-recorded training sounds or videos.

• Make important calls early in the morning. Because thinking about a meeting in the evening can make you worried, reduce your motivation and performance and cause you to lose time.

• Forget the past. What used to be gone now gone. Stay focused on the present and the future.

• Set a start time and end time for each job you do. Try to adapt to this process.

• Take notes frequently. Notes, ideas, plans that you will take in your agenda or notebook keep your mind clean. It allows you to think less and be more productive.

• Do not waste time planning and take action quickly. Because it is possible that you make excuses when you plan. I don’t need a plan, I don’t know how to plan, I can handle it better without a plan, I don’t have time to plan, etc.

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